HR & Payroll Administrator

Introduction

A well known private tertiary education provider in Durban is looking for a dynamic HR & Payroll Administrator. With 2 Years ITS experience and 5 Years Finance Experience in payroll office administration – non negotiable.

Duties & Responsibilities

Payroll 

• Ensure the accuracy of the final payroll reports and provide timeously and accurate payroll production. Compile and submit the annual Tax Return. 
• Supervise and control the inputting of data to ITS and checking the payment reports for correctness. 
• Coordinates the payroll process with the HR Department. 
• Monitor all payroll activities and ensure compliance with established financial and administrative requirements. 

• Verifies all payroll related information on the AU document for the purpose of accurate distribution in the payroll. 
• Communicates with various internal and external parties to ensure accurate processing of payroll deductions and garnishments.  
• Link all new employees and modify master file changes for existing employees on the bank system. 
• Capture all deductions and earnings such as incentives and other allowances. 
• Run payroll, print exception reports, check reports for correctness, create payroll files for review by management and load salaries on the Standard Bank system.  
• Reconcile payroll and effect third party payments. 
• Verify data captured for annual increments. Compile and submit monthly statutory returns. 
• Biannual reconciliation of EMP 501/201, uploading IRP5 certificates on the ITS iEnabler. 

HR 

The core functions as outlined hereunder must be done in close co-operation with the other associated HR functions as per below: 

• Recruitment & Selection 
• Benefits Administration (Leave, Provident Fund, Salary Administration via ITS, incentives etc) 
• Industrial Relations (Grievance, Disciplinary, Counselling, Mentoring & Coaching) 

• Training & Development 
• Development of Policies & Procedures 
• Health & Safety, Wellness, Equity 
• Human Resource Information System (Separations, AWOL, Abscondment, Ill Health, misconduct, death, resignation, retirement). 
• Advertising vacancies, interviews and appointments.  

• Ensure that employees receive their employment contracts, sign and return to HR.  
• Involves all aspects of staff movements (recruitment, appointments, leave, AWOL, resignations, transfers). 
• To ensure that all new appointments are captured onto ITS.  
• To ensure that the appropriate appointments are made. 

Desired Experience & Qualification

• 5 Years Finance Experience in payroll office administration 
• Knowledge of legal regulations 
• Proficiency in MS Office 
• Proficiency in payroll processing software (ITS) 

• Strong Maths Skills 
• Excellent verbal and written communication skills 
• Excellent multi-tasking skills 
• Strong organizational skills 
• Highly developed attention to detail 

• 2 Years ITS experience 
• Ability to work with confidential information 
• Customer, Communication and Personal Management Skills 
• Strong Time management Skills 
• Ability to prioritize tasks (Deadline Driven) 
• Ability to work under pressure 

Education 

• BCom Degree – Accounting preferred