HR & Payroll Administrator


A well known private tertiary education provider in Durban is looking for a dynamic HR & Payroll Administrator. With 2 Years ITS experience and 5 Years Finance Experience in payroll office administration – non negotiable.

Duties & Responsibilities


  • Ensure the accuracy of the final payroll reports and provide timeously and accurate payroll production. Compile and submit the annual Tax Return. 
  • Supervise and control the inputting of data to ITS and checking the payment reports for correctness. 
  • Coordinates the payroll process with the HR Department. 
  • Monitor all payroll activities and ensure compliance with established financial and administrative requirements. 
  • Verifies all payroll related information on the AU document for the purpose of accurate distribution in the payroll. 
  • Communicates with various internal and external parties to ensure accurate processing of payroll deductions and garnishments.  
  • Link all new employees and modify master file changes for existing employees on the bank system. 
  • Capture all deductions and earnings such as incentives and other allowances. 
  • Run payroll, print exception reports, check reports for correctness, create payroll files for review by management and load salaries on the Standard Bank system.  
  • Reconcile payroll and effect third party payments. 
  • Verify data captured for annual increments. Compile and submit monthly statutory returns. 
  • Biannual reconciliation of EMP 501/201, uploading IRP5 certificates on the ITS iEnabler. 


The core functions as outlined hereunder must be done in close co-operation with the other associated HR functions as per below: 

  • Recruitment & Selection 
  • Benefits Administration (Leave, Provident Fund, Salary Administration via ITS, incentives etc) 
  • Industrial Relations (Grievance, Disciplinary, Counselling, Mentoring & Coaching) 
  • Training & Development 
  • Development of Policies & Procedures 
  • Health & Safety, Wellness, Equity 
  • Human Resource Information System (Separations, AWOL, Abscondment, Ill Health, misconduct, death, resignation, retirement). 
  • Advertising vacancies, interviews and appointments.  
  • Ensure that employees receive their employment contracts, sign and return to HR.  
  • Involves all aspects of staff movements (recruitment, appointments, leave, AWOL, resignations, transfers). 
  • To ensure that all new appointments are captured onto ITS.  
  • To ensure that the appropriate appointments are made. 

Desired Experience & Qualification

  • 5 Years Finance Experience in payroll office administration 
  • Knowledge of legal regulations 
  • Proficiency in MS Office 
  • Proficiency in payroll processing software (ITS) 
  • Strong Maths Skills 
  • Excellent verbal and written communication skills 
  • Excellent multi-tasking skills 
  • Strong organizational skills 
  • Highly developed attention to detail 
  • 2 Years ITS experience 
  • Ability to work with confidential information 
  • Customer, Communication and Personal Management Skills 
  • Strong Time management Skills 
  • Ability to prioritize tasks (Deadline Driven) 
  • Ability to work under pressure 


  • BCom Degree – Accounting preferred

Job Category: Human resources Payroll Tertiary Education
Job Type: Full Time
Job Location: Durban

Apply for this position

Allowed Type(s): .pdf, .doc, .docx